Everything You Should Know About Staplers

Everything You Should Know About Staplers

Buying office supplies can be quite tedious, which is primarily why under-thinking the process is easy. You might not think twice before buying the first stapler that crosses your path.

Nevertheless, there are some things that are worth considering. We plan on covering them in this comprehensive guide.

Stapler used on documents.

For one thing, there is a range of staplers you can choose from, depending on your needs and frequency of use. Aside from that, we’ll talk about charging staplers, as well as how to fix one if the situation asks for it. Let’s get right to it – shall we?

What Is A Stapler?

First things first: a stapler is a mechanical device used for joining pages of paper or the like, by using wire staples.

It is made of metal rubber and springs. Such an item is a quintessential object in every office, being indispensable.

Brief History Of The Stapler

Evidently, people have been writing long before the invention of a convenient way of binding pages together. And before the introduction of staplers, there were other options that aimed at substituting such a device, such as sewing, gluing, skewering, and clamping.

Approximately around 1200 C.E., an ambitious group of medieval academics was the first one that would use ribbon and wax, in an attempt to adhere the pages together. And even though that practice has been replaced, this group was the first one that would bind the pages at the upper left corner, in the same way we do today.

It was only in the 18th century when the first handmade stapler was created, by a bunch of French toolmakers. They created a tool that would be fit for the King Louis the XV. The invention was forged from gold, being embellished with valuable stones, having the insignia of the Royal Court.

Due to the growing use of paper during the 19th century, the demand for creating an effective fastener was increasing. On that note, it’s worth to note the invention of the American paper fastener, which was more practical, yet not as fancy as the French invention.

It was officially patented by the Novelty Manufacturing Company, in 1866, being a forerunner of the modern object we use today.

The major distinction was that it held only one staple. What is more, the machine secured the metal into the paper by pressing down a large plunger. Nevertheless, it wouldn’t fasten it, as that had to be done manually, which was a pretty laborious process.

However, in 1879, the invention was enhanced, meaning that the machine would both insert and clinch a single preformed metal staple.

It was referred to as McGill's Patent Single-Stroke Staple Press. Nevertheless, considering that it necessitated constant reloading, it didn’t revolutionize the previous machine.

That would happen in 1895. At that moment, the E.H. Hotchkiss Company of Norwalk, Connecticut started selling the No. 1 Paper Fastener, as it was called at that time.

Hotchkiss Company of Norwalk stapler.

source: mentalfloss.com

Still, the design wasn’t perfected yet. From that moment until the late 1940s, there were numerous inventions that competed for creating the most efficient machine.

The machine would be perfected in 1937 by Jack Linksy, who established the Parrot Speed Fastener Corporation in the 1930s.

By creating the 1937 Swingline Speed Stapler No. 3, he would revolutionize the industry of staplers. The mechanism developed by him remained unaltered until the present day.

How Does A Stapler Work?

A stapler functions by utilizing force, and pushing it through the paper, in order to secure paper pages together. The place beneath the head of the stapler is the magazine, which accommodates all the staples before they are pushed out by the springs.

As the staples are forced out, they immediately pierce themselves into the paper under the magazine. Right underneath the paper, there is an anvil. The anvil is the metal plate into which the staple is forced. That makes the ultimate bend in the staple so that the machine secures the pages in place.

In the moment when you apply pressure on the head of the stapler, the magazine will push down on the paper. From that point onward, the metal plate located in the head of the item pushes the front staple down the magazine. The two points apply pressure to the paper until the paper comes into contact with the anvil.

Types Of Staplers

If you’re on the lookout for the best stapler ever, there are many options worth considering. For one thing, you should look at the various types of staplers and their features, to ensure you get the right one for your needs.


Typically, manual staplers are the most commonly met. Also referred to as desktop staplers, a manual item is recommendable for occasional use. On that note, if you don’t need stapling more than 15-20 pages at once, this could be the right option for you.

There is a range of manual staplers to choose from such as grip staplers, portable staplers, and desk staplers. When it comes to picking the right one for your specifications, you should determine how you plan on using the item.

For instance, if you normally grip the item, a grip stapler would do. Such an item has a durable, soft-touch handle, being more lightweight. Nevertheless, if you prefer not to pick up the staple, a desk stapler would be the obvious option for you.


Without a doubt, electric staplers are the easiest to use. As a general rule, their sheet capacity goes from 2 to 80 pages.

Electric stapler.

In this respect, if you anticipate using this machine heavily, then we advise you to get a cartridge stapler containing no less than 5,000 staples. Such a machine will seriously simplify the stapling process.

Nonetheless, bear in mind that an electric machine requires a power source. So, make sure you factor this in when it comes to choosing the perfect spot for locating the item.

Alternatively, you should know that there are also battery-operated electronic staplers to choose from. These can come in quite handy since they are portable.


Needless to say, heavy-duty staplers are meant for high sheet-count documents. To that end, if you want to equip a copy room, such an item is worth investing in. While the highest capacity for these machines varies by the model, it might go up to 215 pages.

These products have a set of convenient characteristics such as soft touch options, making the stapling process more comfortable and time-efficient.

Nevertheless, bear in mind that for personal use, you might require an item whose sheet capacity is 120.


Mini staplers are genuinely convenient, as they are portable. Students find them handy, in particular.

For the most part, the best mini stapler is lightweight, occupying the minimum amount of space – this means you can easily carry it with you whenever you need.

Even so, note that, by using such an item, you won’t be able to staple a lot of paper sheets. This is expected, though, considering the small size.

Stapler Charges

Now that we introduced you to the main types of staplers and their characteristics, it’s high time we have a look at staples. The best office stapler requires an appropriate charge, right?

  • Standard staples – as the name already implies, standard staples are the right fit for pretty much every standard product.
  • Premium staples – if you want to get the highest quality staples, premium is the way to go. It’s true, however, that these might be pricier than their counterparts. Still, they could deter jams.
  • Crown staples – these are fitted for only some staplers. And the primary benefit about them is that they offer enhanced holding power.
  • Heavy-duty staples – these are meant to hold numerous sheets together. Nevertheless, it’s worth noting that they’re designated for heavy-duty staplers only.
  • Cartridge staples – typically, they are tailored to hold up to 5,000 staples. That is why they are primarily used in heavy duty and electronic machines.


If you want to invest in the best electric stapler, you should definitely get a product manufactured by a reliable company.

Different staplers.

While there are many other firms out there that engineer high-quality, durable products, the ones we are about to enumerate are among the best ones.


Without a doubt, Bostitch is a renowned name in the world of high-quality staplers. The firm was originally established in 1896 by Thomas Briggs – at that time, it was known as the Boston Wire Stitch Company.

It used to produce wire stitching machines designated for fastening books, calendars, boxes, so on and so forth.

The first desk stapler was engineered in 1914. Ten years afterward, the first cemented strip staples have been introduced. Later on, they became standard in the industry.

Additionally, in the same timeframe, the manufacturer created a range of both foot and motor operated staplers, which were acknowledged for their excellent performance.

Until the present day, Bostitch continues to innovate this competitive market by providing top-quality items that deliver outstanding results. The firm’s main goal is to excel. So, if you want a good product, a Bostitch stapler is worth a try.


Let’s move on to another highly known name in the industry of staplers, namely Swingline. It was founded by Jack Linsky. He was the man that revolutionized the stapler – as you’ve found out from the brief history section above.

He innovated the machine, making it more practical and convenient to use, by engineering a Swingline stapler that opened on top. As a result, it wouldn’t be wrong to say that Swingline is synonymous with modern stapling.

Concurrently, the firm has continued to enhance its game by supplying a wide spectrum of items that do justice to this great name.

Paper Pro

The primary aspect that distinguishes Paper Pro from many other companies out there is its viewpoint regarding innovation. To that end, the firm’s motto is to supply items that simplify even the most mundane, under-looked tasks such as stapling.

And it successfully does that by creating efficient, practical products that work as expected. For instance, Paper Pro uses a low-force design that ensures a quick and effortless punching. That’s because even the simplest of tasks shouldn’t be undermined.

That being said, if you choose a Paper Pro stapler, you won’t be disappointed – that is a given.


And our last recommendation for reliable manufacturers is EcoElectronix. The company boasts about producing first-class items characterized by a precise construction.

That combined with the patented design eliminates staple jams, which can be genuinely frustrating.

What is more, the quality of the items comes as a guarantee, not to mention that the materials used are eco-friendly. So, if you are concerned about the environment, you might consider getting a paper stapler from EcoElectronix.

On a different note, durability is also one of the main reasons why every EcoElectronix stapler is highly appreciated by customers.

Stapler Safety Tips

Accidents may occur in every environment, even at the office. Unfortunately, if you aren’t careful when you’re using a stapling machine, the odds are that you might get hurt. That’s why we would like to advise you to keep in mind the following safety tips:

  • In order to safely use the best automatic stapler, you should make sure that the machine is placed on a flat surface. The work desk would do perfectly fine. It’s contraindicated to lift the stapler into your hand.
  • Always check the page capacity of the machine before using it; this should be mentioned by the manufacturer.
  • Whenever you refill the staplers, you should point the ejector slot away. This way, you eliminate the likelihood of hurting yourself or the bystanders.
  • As a rule of thumb, you shouldn’t keep your fingers in the ejector slot, whenever you load or test a stapling device.
  • When it comes to removing staples, you should always use a staple remover, for safety reasons.
  • In the case of a jammed stapling machine, you should avoid using your fingers in an attempt to remove the jammed staple underneath the head. If you do so, it might result in a pricked finger.

Maintenance Tips: How To Fix A Stapler?

If you’ve used a stapling device beforehand, then you should know that such an item is prone to get jammed. As a general rule, the majority of problems you may encounter with your stapling device are determined by rough use.

Using a stapler.

For example, if you normally slam the top of the item with the palm, as opposed to pressing it carefully, you might damage the device.

Another common reason is staple overload. Moreover, you should ensure that you’re utilizing the right staples for your device. For instance, some items are narrower or longer than others, which would require increased attention in this respect.

Of course, investing in high-quality staples could also minimize the risks of a jammed stapling machine.

As for the fixing process, it is typically simple. Here’s what you’ll need: tweezers, needle-nosed pliers, and a small flathead screwdriver.

Now moving on to what you’ll need to do: you should pull apart the stainless steel part of the item from the plastic top. You should be able to see the inside of the item.

Next, you should move the good staples from the front of the stapling device. Your purpose should be getting the first staple in the front. Presumably, it might be lodged in. You should use the tweezers to get the last staple out.

Nonetheless, if you can’t do that, you should insert a small flathead screwdriver inside. You should do your best at working the jammed staple until you release it. The flathead screwdriver should help you to push the staple that is jammed out of the head of the stapling machine.

What if you have a heavy-duty stapling device? In this case, it goes without saying that the staples are longer. This would make them more challenging to remove considering that they’re locked in the head of the machine.

On that note, you should begin by pulling out the spring assembly. By using a pair of needle-nosed pliers, you can attempt at removing the jammed staples from the head.

What Are Some Of The Common Issues With Staplers?

It’s important to comprehend the way in which a staple device works, in order to prevent some of the most common issues. Nevertheless, there are times when these problems may arise unexpectedly.

As we mentioned beforehand, a staple jam is, presumably, the most common issue. This might happen if the staples aren’t of the correct size.

Fixing a staple jam.

Another typical problem is a worn out spring. If the spring is no longer capable of maintaining adequate tension, there might not be sufficient force to continuously release new staples.

In order to determine if that’s your problem, you should test the spring by opening the stapling device, sliding back and letting it go. Note that the spring should immediately contact the bar of the staples. If the reaction of the spring is slow, a replacement might be mandatory.

Furthermore, the third most widespread problem is the clogged hammer. And misshapen staples could prevent the hammer from hitting the staple in the right spot.

Once again, you should make sure that the staples are of the correct size. Additionally, after opening the staple gun, you should check the hammer.

You can do that by simply pressing down the head of the stapler. If it works properly, the hammer has to freely slide downward without any impediment whatsoever. In the case of obstructions, you can take care of them by using a flathead screwdriver.

Still, if grease or dirt hinders the hammer from moving accordingly, you should use a degreaser. Plus, adding a few drops of lubricant to the hammer could help the stapling device function more smoothly.

How To Refill A Stapler?

How do you refill the best electric stapler for office? Refilling an electric device differs from refilling a manual item, and we’ll address both matters separately.

For starters, you should unplug the electric machine from the outlet. Make sure it’s placed on a leveled surface. Next, unscrew the textured screw, which is located on the back of the stapling device. Carry in mind that the screw won’t come out entirely.

Moving on, you should lift up the staple compartment, situated on the top of the stapler. After setting the lid on the side, you should focus on pulling back the spring-loaded sliding square from inside the product.

Afterward, you should place a cartilage of staples designated for the item. After replacing the top lid and screwing it into place, you may use the item, worry-free.

When it comes to refilling a manual stapling device, you should know that many heavy-duty items are equipped with a button, located at the base. That button releases the upper arm. As for other models, they simply slide up, when opened.

From that point onward, all you have to do is place a new sheet of staples into the refill tray. We advise you to eliminate any remaining staples. This way, you hinder any possible jammed staple incidents.

Refilling a stapler.

Once you do that, you may swing the top arm back, just as you would do if you wanted to staple a document. In order to ensure that the product is ready to use, you can perform a test staple.


We are confident that our article has answered the questions you might have had regarding staplers. We tried to make this guide as comprehensive as possible.

We suggest you check our upcoming articles as well since we intend to answer another common question, namely what makes the best stapler?

To that end, make sure you check our upcoming buying guide, as we’ll introduce to you the best stapler for teachers, students, office use, so on and so forth.

As usual, if you have any questions you’d like to ask us, you can do that in the comment section below or by emailing us. Thanks for reading this far and happy (and safe) stapling!

Leave a Comment: